What is a business quote?
A business quote (also called a quotation or estimate) is a document sent to a potential client before work begins. It states the proposed price, scope of work, and terms.
What to include in a professional quote
- Your business name, address and contact details
- Client name and project address
- A unique quote number
- Quote date and validity date
- Itemised list of work
- Applicable tax
- Total amount and payment terms
How to price your quote correctly
Include all costs: materials, labour, travel time, consumables, and a margin for unexpected complications. Add 15-20% contingency to material costs.
Setting a validity date
Always include a validity date — the date until which your quoted price is guaranteed. For most trades and services, 30 days is standard.
How to follow up on a sent quote
If you have not heard back within 3-5 days, send a brief follow-up email. A polite follow-up significantly increases your win rate.